Grants and Partnership Manager
Job Description
Main tasks and responsibilities
Grants Lifecycle Management
• Manage the full grant lifecycle, from initial due diligence through execution and renewal
• Partner with internal stakeholders to draft, review, and track contracts in alignment with organizational and compliance requirements
• Monitor contract timelines, deliverables, reporting obligations, and expiration dates
• Set up and maintain grantee and contractor records in financial systems
• Serve as the primary point of contact for contractor onboarding, compliance verification, and finance-related inquiries
• Manage payment schedules, proactively resolve discrepancies, and ensure timely disbursements
• Support implementation, maintenance, and ongoing optimization of grant management systems
Financial Tracking & Reconciliation
• Reconcile grant payments monthly
• Ensure accurate transaction coding and alignment with approved budgets and funding sources
• Support month-end and year-end close activities, reporting, and audits as needed
Reporting & Compliance
• Develop and maintain standard reports on contract status, committed funds, and expenditures
• Coordinate the internal audit process
• Ensure compliance with internal policies and donor-specific requirements
• Assist with financial analysis, budget forecasting, and variance tracking related to contracts and grants
• Carry-out any other duties and/or responsibilities assigned by the supervisor.
Essential Requirements
• Education: Master’s degree in Business Administration, Economics or equivalent or equivalent
• At least 5 years of experience as finance/administration manager of which:
• At least 3 years of global experience in Grant and Partnership management
• At least 2 years of experience in development/Humanitarian context
• Experience and well-developed skills in staff management, supervision, and capacity building
• In depth knowledge of the requirements of major donors (UNHCR, UNICEF, ECW, AICS, etc.)
Required skills and experiences
• Strong budgeting, accountancy skills, and ability to prepare financial reports, budget proposals, and financial planning documents
• Good attention to detail and analytical skills
• Computer literate (i.e. Word, advanced Excel, Outlook, financial systems)
• Experience in the use of ERP system (Microsoft Dynamics 365, Navision or similar)
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
• Knowledge of Portuguese and English languages.
•
Additional skills and/or experiences:
• Leadership and training skills
• Capacities of managing of external audits
• Significant experience with NGOs in an international emergency environment
• Previous experience in Mozambique will be considered an advantage.
*AVSI reserves the right to request information from previous employers regarding any disputes, safeguarding concerns, investigations, or disciplinary actions, and to require the candidate to provide criminal and civil records, for the purpose of assessing the worker’s professional suitability for roles involving contact with vulnerable individuals, including children and adults.
** AVSI applies the principle of inclusiveness and non-discrimination in its selection process, ensuring equal opportunities regardless of sex, age, ethnicity, nationality, sexual orientation, gender, marital status, religious belief, disability, or belonging to protected classes.
